1. Annually a plan for class trips (6th, 7th and 8th grade) is to be presented to the Board preferably by the end of the previous school year, but no later than the September regular Board meeting. This plan must include a statement of educational relevance including learning standards and content addressed through the trip, staff involvement and responsibility, parent involvement and support, detailed financial requirements, and a plan for financing the trip. All plans must indicate a staff coordinator for the trip. If a plan is not submitted by the specified board meeting, it will be assumed that no class trip is planned for that school year and is subject to cancellation.
2. Whenever possible, extended trips will be scheduled at times when school is not in regular session, e.g., spring break, summer.
3. Staff members will assume primary responsibility for planning and organizing extended field trips.
4. The coordinator is required to organize an orientation session with participating students, parents, and other supervisors.
5. A letter/form providing all pertinent information will be sent home to parents prior to the trip, signed and returned to the coordinator at least one month before the scheduled departure. This will include:
A. Name and phone number of staff coordinators
B. Name of event/activity and destination
C. Departure, arrival, and return dates including estimated time
D. Name, address, and phone number of hotel(s) or lodging
E. Financial implications including any fundraising expectations
F. Behavior expectations which include student conduct code, activity code, and school rules as outlined in the Parent/Student Handbook
G. Emergency information including day and evening phone numbers
H. Parental permission
6. A detailed outline of the trip shall be supplied to each student and parent/guardian including an itinerary, information about accommodations, routing, expected departure and arrival times, and other pertinent information. Tentative trip details will include: trip dates including departure and arrival times, housing arrangements, behavioral expectations, number of chaperones, meal arrangements, financial implications for the student, and the district, and leaning objectives.
7. Chaperones for extended trips will be asked to submit a statement of interest, willingness to assist with planning tasks, willingness to receive chaperonee training and willingness to fund their own participation. Based on the applications submitted, the school will select the chaperones for the trip. Background checks will be completed for all chaperones. All chaperones must be registered volunteers with the District.
8. On extended trips (overnight), there will be at least one male supervisor if male students are present on the trip and one female supervisor if female students are present on the trip.
9. On extended trips that occur out-of-state, a signed agreement by a parent/guardian holding the District harmless must be on file prior to the school approval of the child's participation in the trip.
10. School staff who chaperone will not be required to fund their participation. Any fees associated with the staff participation on the trip will be assumed in equal portions by the students participating.
Parent/guardians will be expected to sign a statement of agreement and financial responsibility for the immediate return of students who commit a serious infraction of the school disciplinary code, e.g., assault, sexual behavior, alcohol and other drug offense, etc.